Question 1

What is Outlook MCP for Sonar and how does it work?

Accepted Answer

Outlook MCP for Sonar is a connector that integrates Microsoft Outlook with Sonar through Ravenala's chat interface. It enables teams to access Outlook data, manage emails, and sync calendar events directly within Sonar workflows using natural language commands and AI assistance.

Question 2

How do I set up the Outlook Connector for Sonar?

Accepted Answer

Setting up the Outlook Connector for Sonar requires configuring authentication in Ravenala, connecting your Microsoft 365 account, and enabling the MCP client. The process typically takes 5-10 minutes and includes OAuth verification for secure access to your Outlook data.

Question 3

Is Outlook AI integration secure with my email data?

Accepted Answer

Yes, Outlook AI integration through Ravenala uses enterprise-grade security protocols including OAuth 2.0, encrypted data transmission, and zero-data retention policies. Your email content and calendar information remain private and are never stored on external servers permanently.

Question 4

Can I sync Outlook calendars with Sonar projects automatically?

Accepted Answer

Absolutely! The Outlook MCP for Sonar enables automatic calendar synchronization, allowing you to create Sonar tasks from meetings, sync deadlines, and update project timelines based on scheduled events. Real-time bidirectional sync keeps everything current across both platforms.

Question 5

What Outlook features work with the Sonar connector?

Accepted Answer

The Outlook Connector for Sonar supports email management, calendar integration, contact synchronization, task creation from emails, meeting scheduling, and attachment handling. Advanced features include email threading analysis and automated project updates from meeting notes.

Question 6

Does Outlook AI work with on-premises Exchange servers?

Accepted Answer

Currently, Outlook AI integration primarily supports Microsoft 365 cloud environments. On-premises Exchange server compatibility is in development. However, hybrid Exchange deployments with cloud connectivity can often utilize the connector through Microsoft's cloud services.

Question 7

Can multiple team members share one Outlook MCP connection?

Accepted Answer

Each team member needs individual authentication for security and compliance reasons. However, shared mailboxes and delegated access permissions are supported, allowing teams to collaborate while maintaining proper access controls and audit trails through the connector.

Question 8

How does Outlook Connector handle large email volumes?

Accepted Answer

The Outlook Connector for Sonar includes intelligent filtering, batch processing, and rate limiting to handle high-volume environments efficiently. It prioritizes recent communications and uses AI to identify project-relevant emails, preventing system overload while maintaining performance.

Question 9

What troubleshooting options exist for Outlook MCP issues?

Accepted Answer

Ravenala provides comprehensive diagnostics including connection testing, permission verification, and sync status monitoring. Common issues involve authentication refresh, which is resolved automatically. The platform includes detailed logs and step-by-step troubleshooting guides for quick resolution.

Question 10

Can I customize which Outlook data appears in Sonar?

Accepted Answer

Yes, the Outlook MCP for Sonar offers granular control over data synchronization. You can filter by folders, date ranges, sender domains, or keywords. Custom rules allow selective syncing of relevant emails and calendar events while excluding personal communications.

Connect Outlook to Sonar (Anthropic) to unlock the power of AI automation

Outlook MCP tools

add-mail-attachmentTool to add an attachment to an email message.

add-mail-attachment

create-calendarTool to create a new calendar in the signed-in user's mailbox.

create-calendar

create-contact-folderTool to create a new contact folder in the user's mailbox.

create-contact-folder

create-email-ruleCreate email rule filter with conditions and actions.

create-email-rule

create-mail-folderTool to create a new mail folder.

create-mail-folder

create-master-categoryTool to create a new category in the user's master category list.

create-master-category

delete-mail-folderDelete a mail folder from the user's mailbox.

delete-mail-folder

download-outlook-attachmentDownloads a specific file attachment from an email message in a microsoft Outlook mailbox; the attachment must contain 'contentbytes' (binary data) and not be a link or embedded item.

download-outlook-attachment

get-mailbox-settingsTool to retrieve mailbox settings.

get-mailbox-settings

get-mail-deltaTool to retrieve incremental changes (delta) of messages in a mailbox.

get-mail-delta

get-mail-tipsTool to retrieve mail tips such as automatic replies and mailbox full status.

get-mail-tips

get-master-categoriesTool to retrieve the user's master category list.

get-master-categories

get-supported-languagesTool to retrieve supported languages in the user's mailbox.

get-supported-languages

get-supported-time-zonesTool to retrieve supported time zones in the user's mailbox.

get-supported-time-zones

list-calendarsTool to list calendars in the signed-in user's mailbox.

list-calendars

list-event-attachmentsTool to list attachments for a specific Outlook calendar event.

list-event-attachments

list-outlook-attachmentsLists metadata (like name, size, and type, but not `contentbytes`) for all attachments of a specified Outlook email message.

list-outlook-attachments

list-remindersTool to retrieve reminders for events occurring within a specified time range.

list-reminders

outlook-add-event-attachmentAdds an attachment to a specific Outlook calendar event.

outlook-add-event-attachment

outlook-calendar-create-eventCreates a new Outlook calendar event, ensuring `start datetime` is chronologically before `end datetime`.

outlook-calendar-create-event

outlook-create-contactCreates a new contact in a microsoft Outlook user's contacts folder.

outlook-create-contact

outlook-create-draftCreates an Outlook email draft with subject, body, recipients, and an optional attachment.

outlook-create-draft

outlook-create-draft-replyCreates a draft reply in the specified user's Outlook mailbox to an existing message (identified by a valid `message id`), optionally including a `comment` and cc/bcc recipients.

outlook-create-draft-reply

outlook-delete-contactPermanently deletes an existing contact, using its `contact id` (obtainable via 'list user contacts' or 'get contact'), from the Outlook contacts of the user specified by `user id`.

outlook-delete-contact

outlook-delete-eventDeletes an existing calendar event, identified by its unique `event id`, from a specified user's microsoft Outlook calendar, with an option to send cancellation notifications to attendees.

outlook-delete-event

outlook-get-contactRetrieves a specific Outlook contact by its `contact id` from the contacts of a specified `user id` (defaults to 'me' for the authenticated user).

outlook-get-contact

outlook-get-contact-foldersTool to retrieve a list of contact folders in the signed-in user's mailbox.

outlook-get-contact-folders

outlook-get-eventRetrieves the full details of a specific calendar event by its id from a user's Outlook calendar, provided the event exists.

outlook-get-event

outlook-get-messageRetrieves a specific email message by its id from the specified user's Outlook mailbox.

outlook-get-message

outlook-get-profileRetrieves the microsoft Outlook profile for a specified user.

outlook-get-profile

outlook-get-scheduleRetrieves free/busy schedule information for specified email addresses within a defined time window.

outlook-get-schedule

outlook-list-contactsRetrieves a user's microsoft Outlook contacts, from the default or a specified contact folder.

outlook-list-contacts

outlook-list-eventsRetrieves events from a user's Outlook calendar via microsoft graph API, supporting pagination, filtering, property selection, sorting, and timezone specification.

outlook-list-events

outlook-list-mail-foldersTool to list a user's top-level mail folders.

outlook-list-mail-folders

outlook-list-messages

outlook-move-messageMove a message to another folder within the specified user's mailbox.

outlook-move-message

outlook-reply-emailSends a plain text reply to an Outlook email message, identified by `message id`, allowing optional cc and bcc recipients.

outlook-reply-email

outlook-search-messagesSearches messages in a microsoft 365 or enterprise Outlook account mailbox, supporting filters for sender, subject, attachments, pagination, and sorting by relevance or date.

outlook-search-messages

outlook-send-emailSends an email with subject, body, recipients, and an optional attachment via microsoft graph API; attachments require a non-empty file with valid name and mimetype.

outlook-send-email

outlook-update-calendar-eventUpdates specified fields of an existing Outlook calendar event.